Privacy Policy
Effective Date: May 2025
Who We Are
We are White Knight Accountancy Limited, a professional accountancy practice based in Uppingham, Rutland, Oakham, United Kingdom. We are regulated by the Association of Chartered Certified Accountants (ACCA) and registered as auditors in the UK and Ireland by ACCA. We hold an ACCA Practising Certificate and are authorised to provide a broad range of accountancy and advisory services to individuals and businesses.
Our Commitment to Privacy
We are committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and guidance provided by the ACCA.
1. What Information We Collect
We may collect and process the following categories of personal data:
Contact details (e.g., name, address, email, phone number)
Identification information (e.g., date of birth, National Insurance number, tax reference numbers)
Financial information (e.g., bank details, income, expenditure, tax returns)
Employment and business information (e.g., payroll data, company accounts, director/shareholder details)
Website usage data (e.g., IP address, browser type, cookies)
2. How We Use Your Information
We process personal data to:
Provide accountancy, tax, and advisory services
Fulfil our legal, regulatory, and contractual obligations
Communicate with you in relation to our services
Maintain our professional and statutory records
Improve our website and service delivery
Comply with auditing and anti-money laundering requirements
We will only use your data where we have a lawful basis, such as your consent, the performance of a contract, legal obligations, or our legitimate business interests.
3. Sharing Your Information
We may share your information with:
HMRC and other regulatory bodies as required by law
ACCA for compliance and regulatory purposes
Subcontractors or service providers supporting our operations (e.g., IT support, cloud storage providers), who are bound by strict confidentiality agreements
Banks, lenders, or other financial institutions with your explicit consent
Our insurers and legal advisers if necessary for legal claims or compliance
We never sell or rent personal data to third parties.
4. Data Retention
We retain personal data for as long as necessary to:
Deliver our services
Fulfil our legal and regulatory obligations (typically a minimum of 6 years)
Defend against legal claims
When data is no longer required, it is securely deleted or anonymised.
5. Your Rights
Under data protection law, you have rights including:
Access to your personal data
Correction of inaccurate information
Erasure of your data (in certain circumstances)
Restriction or objection to processing
Data portability
Withdrawal of consent (where applicable)
Right to lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us using the details below.
6. Cookies and Website Analytics
Our website may use cookies to enhance your browsing experience and collect anonymous usage statistics. You can manage your cookie preferences through your browser settings.
7. Security of Your Data
We implement robust technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or destruction.
8. International Transfers
We do not routinely transfer personal data outside the UK or EEA. If we do, we will ensure appropriate safeguards are in place in line with UK GDPR requirements.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated effective date.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or how we process your data, please contact:
WHITE KNIGHT ACCOUNTANCY LIMITED
Address: 6 Crown Passage, Uppingham, Oakham, England, LE15 9NB
Phone: 01572 822015